Privacy Policy & Terms and Conditions

Last Updated: April 2025 | Version: 1.0

This document sets out how the Centre for Professional Courses (GUCPC), Gujarat University collects, uses, and protects your personal information, as well as the terms governing your use of our website and services. Please read it carefully before submitting your details.

Privacy Policy

1. Introduction

The Centre for Professional Courses (GUCPC), Gujarat University, is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, store, share, and safeguard your information when you interact with our website, registration forms, or digital campaigns including advertisements on Meta platforms (Facebook and Instagram).

By providing your information to us, you acknowledge that you have read and understood this policy and consent to the practices described herein.

2. Information We Collect

2.1 Information You Provide

We may collect the following personal information directly from you:

• Full Name
• Mobile Number
• Email Address
• Course or Programme of Interest
• Educational Qualifications
• Any additional information you voluntarily provide

2.2 Information Collected Automatically

When you visit our website, we may automatically collect limited technical data, including:

• IP address and approximate geographic location
• Browser type and version
• Device type and operating system
• Pages visited and time spent on our website
• Referral source (how you found our website)

This data is used solely for analytics, performance monitoring, and improving user experience.

3. Purpose of Data Collection

Your personal information is collected and used strictly for the following purposes:

• Admission counselling, guidance, and follow-up
• Providing information about courses, entrance examinations, and institutional events
• Responding to enquiries in a timely and accurate manner
• Improving our services, website, and user experience
• Sending institutional updates, news, and announcements
• Marketing and promotional communications only with your explicit consent

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent: you have provided clear consent by submitting your information through our forms or website.
• Legitimate Institutional Interest: processing is necessary for admission, communication, and administrative purposes.
• Legal Obligation: where required, we comply with applicable laws and regulatory requirements.

5. Use of Your Information

Your personal information will be used exclusively for the official purposes of GUCPC as outlined in Section 3 above.

Our Commitment: GUCPC does not sell, rent, lease, or trade your personal data to any third party for commercial purposes under any circumstances.

6. Data Sharing

Your personal data may be shared only in the following limited circumstances:

• With authorised GUCPC staff involved in admissions, counselling, and student support.
• With trusted and vetted service providers (such as communication platforms or analytics tools) under strict confidentiality and data protection agreements.
• When required by law, court order, or direction of a competent regulatory authority.

In all cases, recipients of your data are required to handle it with the same level of care and security as GUCPC.

7. Cookies and Tracking Technologies

Our website and digital advertising campaigns may use cookies and tracking technologies including the Meta Pixel to:

• Personalise and enhance your browsing experience
• Analyse website traffic, usage patterns, and engagement
• Measure the effectiveness of our advertising campaigns
• Optimise and improve our digital marketing

You can manage or disable cookies at any time through your browser settings. Please note that disabling certain cookies may affect website functionality.

8. Data Security

We implement appropriate technical and organisational security measures to protect your personal data from unauthorised access, accidental loss, alteration, disclosure, or destruction. These measures are reviewed and updated regularly.

While we take all reasonable precautions, no data transmission over the internet is entirely risk-free. If you have reason to believe your data has been compromised, please contact us immediately using the details in Section 12.

9. Data Retention

Your personal data will be retained only for as long as is necessary for the following:

• Completion of the admission or counselling process for which it was collected
• Institutional record-keeping in accordance with university guidelines
• Compliance with applicable legal and regulatory requirements

Once your data is no longer required, it will be securely deleted or anonymised.

10. Your Rights

As a data subject, you have the following rights regarding your personal information:

• Access your personal data
• Withdraw consent at any time
• Request correction of inaccurate information
• Opt out of marketing communications
• Request deletion of your data
• Lodge a complaint with a regulatory authority

To exercise any of the above rights, please contact us using the details provided in Section 12. We will respond to verified requests within a reasonable timeframe.

11. Consent

By submitting your information through our website, online forms, or Meta lead-generation advertisements, you:

• Confirm that you have read and understood this Privacy Policy.
• Consent to GUCPC collecting and processing your data as described in this policy.
• Agree to being contacted via phone call, SMS, WhatsApp, or email for admission-related and institutional communication.

You may withdraw your consent at any time by contacting us. Withdrawal of consent will not affect the lawfulness of any processing carried out prior to withdrawal.

12. Contact Information

For any privacy-related queries, requests, or concerns, please contact us at:

• Organisation: Centre for Professional Courses (GUCPC)
• University: Gujarat University, Ahmedabad, India
• Website: www.gucpc.in

13. Updates to This Privacy Policy

GUCPC reserves the right to update this Privacy Policy at any time to reflect changes in our practices, technology, or legal requirements. The most current version will always be published on our official website.

We encourage you to review this policy periodically. Continued use of our website or services following any update constitutes acceptance of the revised policy.

Terms and Conditions

1. Acceptance of Terms

By accessing this website or submitting your information through any GUCPC form or advertisement, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions. If you do not agree to these terms, please do not use our services or submit your information.

2. Use of Services

When using our website or submitting your information, you agree to:

• Provide accurate, current, and complete information at all times.
• Not submit false, misleading, or fraudulent data.
• Not attempt to gain unauthorised access to any part of our systems or website.
• Not use our website or services for any unlawful or prohibited purpose.

3. Admission Disclaimer

Important Notice: Submission of an enquiry form or expression of interest does not guarantee, imply, or constitute an offer of admission to any programme at Gujarat University or GUCPC.

Admission to any programme is subject to:

• Meeting the applicable eligibility criteria
• Availability of seats and programme capacity
• Compliance with Gujarat University rules and regulations
• Successful completion of any required selection or entrance process

4. Communication Consent

By submitting your contact details, you explicitly consent to receiving communication from GUCPC through the following channels:

• Phone calls (including automated calls)
• SMS messages
• WhatsApp messages
• Email

Such communication will relate to admissions enquiries, course updates, events, and relevant institutional information. You may opt out of marketing communications at any time by contacting us.

5. Intellectual Property

All content on this website including but not limited to text, graphics, logos, images, course materials, and design elements is the exclusive intellectual property of GUCPC and Gujarat University.

No content may be copied, reproduced, republished, distributed, or used for any commercial purpose without prior written permission from GUCPC.

6. Limitation of Liability

To the fullest extent permitted by applicable law, GUCPC shall not be liable for:

• Technical errors, website downtime, or service interruptions
• Loss of data resulting from technical failure
• Any inaccuracies or errors in information submitted by users
• Any decisions made by users based on information published on this website

GUCPC makes reasonable efforts to ensure all published information is accurate and up to date, but does not warrant its completeness or suitability for any particular purpose.

7. Modifications to Terms

GUCPC reserves the right to modify these Terms and Conditions at any time. Updated terms will be published on our website with a revised effective date. Continued use of our website or services following any modification constitutes your acceptance of the updated terms.

User Declaration

By submitting this form, you confirm that:

• The information provided is true, accurate, and complete to the best of your knowledge.
• You have read, understood, and agreed to this Privacy Policy and these Terms and Conditions.
• You consent to being contacted by GUCPC for admission-related and institutional communication purposes.

Centre for Professional Courses (GUCPC) | Gujarat University, Ahmedabad, India | www.gucpc.in